Use waiting list for activities

Settings Management Centre

Manage member waiting list

• Select Activities in the main menu.
• Select List of activities in the submenu.
• Select the icon to open the screen below.
  
  

In the example above there are three members registered for the activity. This fills the activity. This activity permits a waiting list. By allowing a waiting list, there are three other members that are on the waiting list. If a registered member cancels, a place will open for people on the waiting list.

Creating activity

When creating an activity, there is a possibility to fill in the maximum amount of participants.

Registering on website

If an activity is full, the member will receive a notification the maximum is reached and that they can be placed on the waiting list.

E-mail confirmation

The member receives an e-mail to confirm the registration. This mail is created with template from Mailing --> Templates --> My captain: subscription or registration --> Activity tab .

The line: ACTIVITIES_REGISTRATIONS% is automatically added, together with the line that this is a waiting list registration.

 
The variable %ACTIVITIES_REGISTRATION% adds a text as followed:  

Reading Photography (8th of  June 2017, start: 19:00)
 Registration for waitinglist
Location: DISPI 's-Hertogenbosch

NOTE: Confirm your registration by clicking on this link.  

Managing waitinglist participants

Manage member waiting list

• Select Activities in the main menu.
• Select List of activities in the submenu.
• Select the icon to open the screen below.

In the example above there are three members registered for the activity. This fills the activity. This activity permits a waiting list. By allowing a waiting list, there are three other members that are on the waiting list. If a registered member cancels, a place will open for people on the waiting list.

• If a place opens up you can select the Allocate waiting list button.

• In the screen that opens, you can select a participant from the waiting list. This can be the participant that is first on the waiting list or any other participant.

• Select the Allocate button to transfer the member from the waiting list to the activity participant list.

The member has now been added to the activity and if the option is checked, the system will send an email to confirm registration for the activity.