Enrolling activities via website

Register activities on website

Once you have created an activity in e-Captain, you can publish the activity on your club/organisation’s website. This way, members and non-members can register for the activity. If you use the module ‘electronic payments’, you can charge directly for the costs.

Register for an activity on the website

If the activity has a publication date, the date will be visible in the member section of e-Captain, My Captain. Members can register using their login details. non-members can also – if allowed – register for the activity. Non-members will see a registration form with which they can register for the activity.

In the example below, you are registering for the activity Family Sailing day-out. This activity is found on the club’s website.

• Select the activity that you would like to register for in the activity summary.
• You will see a brief description of the activity you would like to register for.
• Select the Register link.

• A form registration appears. The top section of the form allows members who can log in to the membership section of the website (My Captain) to register. Non-members or members with no login data will have to complete the form. The form can be adapted completely to what the organisation requires. In this document you can read more about creating forms.
• Log in using the login data received or complete the form.

• Register for the activity and register for optional extras, in this case a barbecue.

• If the registration results in an amount to pay, this can be paid using an Ideal, on invoice or by direct debit or cash. You can only use Ideal if you also use the Ideal module of e-Captain.
• Paying retrospectively is dependent on your club/organisation allowing this, and also depends on the member agreeing to direct debits. If so, you can collect the amount by direct debit. If not, the member can transfer the amount himself or pay cash.

• Select the payment method and select Finish.

Register for multiple activities

You can register for multiple activities at the same time. This can only be done for the member who's logged in. If you want to register for multiple people, have alook at Register for linked relations.

• After you clicked the + behind activities in the calender, you can clinck on register on the detailed page of the activity.
• Click continue.

• The next screen shows: Add another registration. This button leads to the activity calender, so you can choose a new activity. Add some information if you like, and press continue.

• An overview appears. Did you finish? Select: Close to finish the registration.

Note: If you want to go back from the activities calender to the overview, press: Non finished activities.

Register on behalf of linked members

You can create links between members within the e-Captain management Centre. You can link relatives, or people to a company.

These links make it possible for linked members to registrate eachother for an activity (a dad can register his child, a company can register his employees).

If you want to use this option, select Register for linked members allowed(in Member Management, Links tab), within the categorie .

The member can log in when he registers himself for an activity and register linked members as well.

External mutation

If a member or non-member has registered for participation in an activity, it is possible that external changes are visible in membership management. You must turn this option on at Activities settings in the Management centre.

• Select the red link There is 1 external change.

• In the top of the screen you can see if the change concerns a verified or non-verified change. Verified changes come from members from the membership database. non-verified members are members that registered by way of an activity, but are not a member of the club.
• In the example below, you can see a verified member who takes part in the Family Sailing day-out.

• Select the Accept changes button to confirm registration to this activity.
• Confirm the question Accept the ticked changes? by selecting the OK button.

Change settings for activities

Change settings for activities

When members register for activities through the club’s website, e-Captain automatically generates a change. You can change this by:

• Select Management centre in the main menu
• Select Activities
• Select Activities settings

• In the screen below you can chose if you want to turn this option on or off. If the option is turned on, every registration for an activity through the club’s website will be an unverified change that you must accept manually.

Payments using iDeal

Payments using iDeal

iDEAL can be made mandatory by the club/organisation. In that case, registrations link directly to iDeal payments. Payment using iDeal is dependent on e-Captain settings.

For this setting, go to Management centre

• Select Electronic payments
• Select Sisow settings (iDeal)

• Copy the settings below to allow smooth transactions of payments using iDeal.
• You can find explanations for iDeal settings within e-Captain here.

• In the iDeal screen below shows the total amount.
• Select your bank and select Pay to continue.
• You are now passed onto the internet banking system of your own bank.

• Once payment is concluded successfully, the following screen will open.

Registration completed

Completed registration

In the image below you can see that you have now successfully registered for the activity.

	Use the green tick button to adjust extra fields if not paid yet.
	Use the red cross button to cancel the registration. After payment has been completed, you will have to consult the club to cancel the registration.

You will receive an email to confirm the registration. Below is an example of such a confirmation. You can also find your registrations in my Captain.